Adding Overhead Expenses in Pro Solo

Overheads are essential to understanding your true profitability. By tracking them, you can ensure your prices cover all business costs.

What This Feature Does

Pro Solo lets you set annual, monthly, weekly, or daily overhead expenses. These are automatically allocated across your jobs.

Why It Matters

Tracking overheads helps you:

• Understand your true net profit
• Set accurate pricing for sustainability
• Avoid underpricing jobs due to hidden costs

How to Use It

Navigate to Overheads

1. Click Overheads in the left sidebar.
2. Select Add Overhead.

Essential Overheads to Add

Superannuation

Sole traders must track super contributions as overheads.

Annual Income × 12% = Annual Super Contribution
Example: $70,000 × 12% = $8,400 per year

• Description: "Superannuation Contribution"
• Amount: $8,400
• Period: Annual
• Category: Insurance

Vehicle Costs

Common vehicle-related overheads include:

• Registration: $900/year
• Insurance: $1,200/year (includes GST).

Other Common Overheads

• Public Liability Insurance: $800/year.
• Mobile Phone: $60/month.
• Software Subscriptions: $50/month.
• Accounting Fees: $2,000/year.

Include GST for Overhead Expenses

Most expenses include a 10% GST. Select Includes GST if applicable.

Save Each Overhead

Repeat for all expense types. Click Save after each entry.

Key Notes / Tips

Examples

Personal Trainer Overheads:

• Superannuation: Annual = $8,400 (GST-free)
• Vehicle Registration: Annual = $900 (GST-inclusive)
• Public Liability Insurance: Annual = $800 (GST-inclusive)

Common Questions

Why do I need overheads?

They ensure profitability calculations account for costs like insurance and superannuation.

What is GST-exclusive pricing?

Income/profit is calculated on GST-exclusive amounts.

Next Steps: Create your first job.

Updated on: 25/11/2025